Facilities Management Audit

A Facilities Management Audit provides an independent assessment of how effectively your buildings, maintenance activities and statutory compliance obligations are being managed. It helps identify hidden risks, opportunities for cost savings, operational inefficiencies and areas where compliance can be strengthened before they become significant issues. The audit also provides senior leaders with evidence-based recommendations and a practical action plan for continuous improvement.

Our audit is suitable for organisations of all sizes, including schools, colleges, academies, hospitality venues, charities, commercial properties, healthcare facilities and multi-site organisations. Every organisation has legal responsibilities for managing its buildings safely and efficiently, regardless of size.

The duration depends on the size, complexity and number of sites being assessed. Most audits take between two and five working days, although larger estates or multi-site organisations may require additional time.

Our audit assesses six key areas of facilities management:
Statutory Compliance
Asset and Maintenance Management
Energy Efficiency
Sustainability
Facilities Health & Safety
Procurement and Commercial Performance
Each section is independently reviewed and contributes towards a comprehensive final report.

Following the audit, you will receive a detailed report containing our findings, an executive summary, areas of good practice, identified risks, prioritised recommendations and a practical action plan to support continuous improvement.

Absolutely. Every organisation has a legal duty to provide safe premises for employees, visitors and contractors. Smaller organisations often benefit significantly from an audit because it helps ensure that limited resources are being used effectively while reducing compliance risks. Our audits are proportionate to the size and complexity of your organisation.

Yes. Atlasica® can continue supporting your organisation through consultancy, project management, facilities management support, health and safety consultancy, change management or by recommending appropriately qualified contractors where specialist works are required.

Our audits are designed to minimise disruption. Much of the assessment involves reviewing documentation, maintenance records and management processes alongside scheduled site inspections. We work closely with your team to ensure normal operations continue wherever possible.

Many organisations choose to undertake a comprehensive audit every one to three years, with interim reviews following significant building works, organisational growth, changes in legislation or changes to facilities management arrangements.

A well-managed estate operates more efficiently. Our audit can identify unnecessary expenditure, duplicated maintenance activities, inefficient procurement practices, energy-saving opportunities, missed preventative maintenance and operational improvements that may reduce long-term costs while improving service quality.

No. While statutory compliance forms an important part of the audit, we also assess operational performance, maintenance management, sustainability, procurement, asset management and strategic facilities management practices to provide a holistic view of your estate.

At Atlasica®, we believe that exceptional facilities management is built on competence, integrity and attention to detail.
We understand that every organisation is unique. Rather than offering generic solutions, we take the time to understand your estate, your operational priorities and the challenges your teams face every day. Our recommendations are evidence-based, proportionate and designed to deliver meaningful improvements—not unnecessary complexity.
Our approach combines strategic thinking with practical experience gained across educational establishments, hospitality environments and complex building portfolios. We appreciate that effective facilities management extends far beyond statutory compliance; it is about protecting people, preserving valuable assets, supporting organisational objectives and creating environments where people can thrive.
We may not always tell clients what they want to hear, but we will always provide honest, independent and professional advice delivered with respect, humility and your organisation’s best interests at heart.
Because buildings deserve more than maintenance, they deserve stewardship.

A Facilities Management Audit is an independent assessment of how effectively an organisation manages its buildings, assets, maintenance activities, statutory compliance and operational processes. It provides an objective review of existing practices, identifies opportunities for improvement and helps organisations reduce risk while improving operational performance.

Ultimately, responsibility rests with the organisation that controls or manages the premises. Depending on the organisation, this may include directors, trustees, governors, business managers, estates managers or facilities managers. While many statutory inspections can be delegated to competent contractors, legal accountability cannot. It is therefore essential that organisations have suitable management systems in place to demonstrate effective oversight.

The most reliable way is through a structured review of your statutory inspections, maintenance records, asset register and management procedures. Many organisations assume they are compliant because contractors regularly visit site, yet important assets or statutory inspections can occasionally be overlooked. A Facilities Management Audit helps verify whether your compliance arrangements accurately reflect your building and its associated risks.

Requirements vary depending on the type of building, its use and the equipment installed. Organisations may have legal duties relating to fire safety, electrical systems, gas installations, water hygiene, lifting equipment, pressure systems, emergency lighting, asbestos management, accessibility and workplace safety. Atlasica® reviews your statutory obligations based on the specific assets and activities within your organisation rather than relying on generic compliance checklists.

Schools have significant responsibilities for maintaining safe learning environments, complying with statutory legislation and protecting public assets. A Facilities Management Audit provides governors, trustees, senior leadership teams and estates professionals with independent assurance that buildings are being managed effectively while identifying opportunities to strengthen compliance, maintenance and operational performance.